Privacy Notice
Last Updated: 01.07.2026
Who We Are
MSI Pharma Staffing Ltd. (“MSI Pharma”, “we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy.
This Privacy Notice explains how we collect, use, store, share and protect personal information when you engage with us for recruitment, staffing, contractor onboarding and related services.
Contact Details
MSI Pharma Staffing Ltd.
164-180 Union Street
London
SE1 0LH
Email: pharmacontracts@msipharma.com
MSI Pharma Staffing Ltd acts as a Data Controller in relation to the personal data we process.
What Personal Data We Collect
Depending on your relationship with us, we may collect and process personal data including:
- Name, address, telephone number and email address
- CVs, employment history and qualifications
- Professional information from publicly available sources, such as LinkedIn and other professional networking platforms
- Application and interview information
- References and screening information where required
- Right-to-work, identity and compliance documentation where applicable
- Contractor onboarding, engagement and timesheet information
- Communications between you and MSI Pharma Staffing Ltd
How We Collect Your Data
We may collect personal data through:
- Applications submitted through our website
- Job boards and professional networking platforms
- Direct communications with you
- Candidate referrals
- Publicly available professional profiles
- Client-mandated recruitment or workforce management systems
- Information provided during onboarding, screening or compliance processes
How We Use Your Data
We use personal data solely for legitimate recruitment, staffing and workforce management purposes, including:
- Assessing suitability for employment opportunities
- Contacting candidates regarding current or future opportunities
- Submitting candidate information to clients
- Conducting onboarding and compliance activities
- Managing contractor engagements and assignments
- Meeting legal, contractual, regulatory and audit requirements
- Operating and improving our recruitment services
Lawful Basis for Processing
We process personal data under one or more of the following lawful bases:
Legitimate Interests
To identify, assess and contact candidates regarding employment opportunities and provide recruitment services to our clients.
Contractual Necessity
Where processing is necessary to take steps prior to entering into a contract or to perform contractual obligations.
Legal Obligation
Where processing is required to comply with employment, taxation, immigration, regulatory or other legal requirements.
Consent
Where you have provided consent for us to retain your information for future employment opportunities or other specific purposes.
You may withdraw consent at any time by contacting us.
Where Your Data Is Stored
Your data may be stored and processed within:
- MSI Pharma Staffing Ltd.’s recruitment and compliance systems, including Influence
- Microsoft 365 and associated business systems
- Client-designated workforce management systems where required, including platforms such as SAP Fieldglass, Magnit and Beeline
- Approved third-party service providers who support our recruitment and operational activities
Access is restricted to authorised personnel and service providers with a legitimate business need to access the information.
International Transfers
As an international recruitment and staffing business, personal data may be accessed or transferred between the United Kingdom, European Economic Area (EEA), Switzerland, the United States and other jurisdictions where necessary for recruitment, onboarding, workforce management or operational purposes.
Where international transfers occur, we implement appropriate safeguards to protect personal data in accordance with applicable data protection legislation.
How Long We Keep Your Data
MSI Pharma Staffing Ltd retains personal data only for as long as necessary to fulfil the purposes for which it was collected and to meet legal, contractual, regulatory and business requirements.
Retention periods vary depending on the nature of the relationship, the type of information held and applicable legal or business obligations.
We review personal data periodically and take reasonable steps to ensure information is not retained for longer than necessary. Where personal data is no longer required, it will be securely deleted or anonymised where appropriate.
Your Rights
Subject to applicable law, you may have the right to:
- Access your personal data
- Request correction of inaccurate information
- Request deletion of your personal data
- Restrict or object to processing
- Request portability of your data where applicable
- Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact us using the details provided above.
Complaints
If you have concerns about how we process your personal data, we encourage you to contact us first so that we can try to resolve the issue.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the United Kingdom or the relevant supervisory authority in your jurisdiction.
Data Security
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse, disclosure or alteration.
Access to personal data is restricted to authorised personnel and service providers who require access for legitimate business purposes.
Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our business activities, services, legal requirements or data processing practices.
The latest version will always be available on our website.